The Prince’s Regeneration Trust is looking for an enthusiastic and organised Administrator to support our FD and Office Manager and to contribute to the work of the organisation. The Trust works with communities throughout the United Kingdom to ensure that important buildings at risk of demolition or decay are preserved, regenerated and re-used.
We are a small but busy and dynamic team, and the role will be varied with many facets: You will be spending approximately 50% of your time working with the FD on finance processing, and the other 50% of the time supporting the Office Manager and other members of the team on IT and admin matters (please see the full job description for more details).
You will need to have finance-processing and office administration experience, excellent attention to detail and a flexible, enthusiastic attitude. You should feel comfortable dealing with various databases and accounting software. A degree or other qualification in a relevant area would be an advantage but is not essential.
This is an ideal job for someone who takes pride in their accuracy and professionalism, and who is looking to apply their finance experience in a broader and more varied role. You will be an integral part of the organisation, working closely with all members of staff.
Responsibilities:
Finance:
- Processing of sales and purchase ledger transactions.
- Processing of all transactions onto the accounting system (nominal ledger).
- Calculating and processing accruals and prepayments.
- Monthly bank account and credit card reconciliations.
- Preparing BACS and cheque payment runs.
- Preparing VAT returns.
- Chasing and processing expense/credit card claims.
- Processing gift aid claims and maintaining fundraising spreadsheets.
- Supporting the FD on year end accounts preparation and liaison with Auditors.
- Chasing outstanding debtors.
IT:
- Ensuring daily back-up of IT system.
- Being first point of contact for IT issues and liaising with the IT provider to ensure that issues are satisfactorily resolved.
- Maintaining and developing the Project Minder (staff time recording) system.
- Analysing data from the Project Minder system.
Administration:
- Liaising with office contracts eg cleaning, waste collection, recycling, mobile telephones and utilities and acting as first point of contact for such suppliers.
- Monitoring and ordering of stationery.
- Monitoring and purchasing of kitchen and cleaning supplies.
- Monitoring of contacts database to ensure it is up-to-date.
- Monitoring subscriptions.
- Handling outgoing post.
- Providing administrative support to other members of the team when required, including undertaking mail merges and assisting with events.
Skills and experience required:
We are a small team dealing with a wide range of issues at any one time so we value a flexible approach to work, ability to multi-task, and a willingness to work co-operatively with people from a wide range of backgrounds.
- Finance-processing experience (covering all aspects mentioned above).
- Experience of working with one or several of the main accounting software packages (preferably Exchequer).
- Good knowledge of Microsoft Office software, Windows and Internet; and generally comfortable dealing with basic IT issues/liaising with IT contractors.
- Office administration experience.
- Educated to A level or equivalent. A degree or other qualification in a relevant area would be an advantage but is not essential.
- Excellent attention to detail.
- Enthusiastic and hardworking.
- Reliable, professional, calm under pressure.
- Ability to work with minimal supervision, confident and with good organisational skills.
- Clear communication skills, written and verbal, and able to liaise with people at all levels.
Working hours: 37.5-hour week, (Monday-Friday 9am-5.30pm).
To apply, please email CV and cover letter.
Closing date Monday 6th February 2012.
Please let us know if you require any reasonable adjustments due to a disability to assist you in completing your application and or participating in a selection test or attending an interview in the event that you are short-listed.