Risk and Assurance Officer

GENERAL DESCRIPTION - To take ownership for the facilitation, coordination and administration of the organisations risk management process; To provide a central point of contact for all internal audit matters, ensuring that audit recommendations are implemented; To be responsible for the overall administration of insurance; To carry out regular checks to ensure the risk of fraud is reduced across the organisation.
 
SPECIFIC DUTIES 
Operations 
1. Risk Management 

• To take ownership for the planning and co-ordination of the risk management process. 
• To provide an overview of the risk management process to all management new starters as part of the induction programme. 
• To organise and facilitate the risk management sessions in accordance with the established framework, using expert support as and when required. 
• To organise and deliver risk training sessions to staff as and when required. 
• To manage the reporting aspects of the risk management process. To ensure all reports and risk maps are prepared and reviewed by the Board and the Executive Team within agreed timescales. 
• To review with Heads of Departments on a regular basis how they are utilising the risk maps in their day to day operations. 

2. Internal Audit 
• To take ownership for the logistical planning and co-ordination of the organisations  Internal Audit Process. Acting as the central point of contact for all internal audit matters between internal auditors and the Heads of Departments. 
• To provide an overview of the internal audit programme to all management new starters as part of the induction programme. 
• To manage the reporting aspects of the Internal Audit Process. Providing administrative co-ordination to ensure all reports are reviewed by the Audit Committee and the Executive Team within agreed timescales. 

• To review with Heads of Departments on a regular basis how they are progressing with the internal audit actions and how they are prepared for any upcoming audits. 
• To ensure that outstanding action list is updated following audits within 7 days, ensuring actions are assigned to specific individuals with specific timescales for completion. 

3. Insurance 
• To oversee all activities relating to insurance. 
• To ensure the insurance policy is up to date, regularly reviewed and appropriate. 
• Organise training on insurance to relevant staff as required to ensure reducing claims and premiums is embedded within the organisation’s culture to develop a culture that is aimed at reducing claims and premiums. 
• Build and develop a relationship, providing support to insurers in respect to claims, attending all meetings with insurers. 
• To assist with the annual insurance review and negotiations with the insurers, gathering information and data for the renewal process, liaising with all sections of the organisation, to ensure the appropriate cover is in place. 
• To ensure past and current insurance claims are logged and kept up to date, undertaking regular reviews, suggesting and help implement corrective action plans to learn from prior claims. 
• Capture and review all insurable events to optimise the level of self insurance. 
• To provide insurance information and day-to-day advice and support to staff, responding to insurance queries. 
• To manage the insurance risk management issues. 
• To prepare claims reports. 

4. Reporting Internally 
• To provide a summary report to the SMT meetings on a regular basis of all items from the Recommendation Tracking report. 

5. Spot Checks 
• To plan and co-ordinate a programme of regular spot checking across the organisation to identify fraud or opportunity for fraud. 
• To recommend process or system changes where applicable. 

Health and Safety 
To work within health and safety policies and procedures. The following health and safety responsibilities apply to this post: 
• Co-operate in implementing the requirements of  health and safety policies and procedures. 
• Refrain from doing anything which constitutes a danger to themselves or others. 
• Immediately bring to the attention of their line manager any situations or practices that are noted which might lead to injuries or ill health. 
• Ensure that any equipment issues to them or for which they are responsible, is correctly used and properly stored. 
• Ensure that good standards of housekeeping is maintained in areas in which they are working. 
• Report all accidents in accordance with the company  health and safety management system. 
• Set a personal example at all times. 

Who we are looking for:
You will be highly organized and might have come from an administrative background such as a Personal Assistant.

The role will require the successful individual to be able to influence, challenge constructively, track organize and chase information as well as be proactive.