Accounts Payable Administrator

Near Cambridge 

£20,000-22,000 per annum

Role & Responsibilities :

The role of Accounts Payable Administrator is to manage supplier accounts, to ensure that all invoices are processes accurately and in a timely manner in line with company policy and available for payment to be made.

The responsibilities of this role include:

• Logging preliminary invoices as received
• Ensuring all invoices are fully approved to enable payment to be made and in line with the company authorisation policies and guidance. This will either be via a 3-way match process or processing of an invoice if it has been fully authorised (only in agreed circumstances).
• Managing a portfolio of suppliers and assisting other administrators as required to :
  • Carry out supplier accounts reconciliations to statements in line with agreed policy and ensuring the goods received not invoiced accounts (GRNI) for these suppliers are up to date and relevant.
  • Ensuring that all invoices for direct debits and standing orders are followed up and processed in a timely manner
  • Ensuring that final invoices are obtained for pro-forma invoices and processed in a timely manner / ensuring no risk of duplicate payments.
  • Management of credit notes and returns to suppliers to ensure payments not made where a credit it due
  • Carry out credit checks on high risk / strategic suppliers
  • Ensuring the preliminary log is kept up to date
  • Maintain continuous contact with our supplier base and internal stake holders to ensure strong communication with all parties
  • Effective management of invoice processing with no duplication of payments
  • Compliance with all legislative requirements including but not restricted to VAT, intrastate, P11D charge identification and corporation tax requirements.
• Where required assist / manage :
  • The posting of expenses, purchasing cards and credit card processes
  • Preparation of payment runs and the sending out of remittance advices
  • Set up new supplier accounts – including the setup of bank accounts, terms and classification of supplier for the approvals process
• Complete daily, weekly and monthly tasks related to banking and reconciliations as required.
• Other analytical and review tasks as required to balance time and deliverables across the finance team. This may include all aspects of the credit controllers role on a regular basis including calling customers to collect debt, resolving customer issues and reconciling debt ledgers.

Person Specification :

The role requires the individual to have a high level of integrity and an ability to focus in on the detail to deliver high standards of work.

Skills, Experience and Knowledge :

• Accounts Payable experience
• Working on multi-company ledgers using one system (desirable)
• Rigorous attention to detail
• Ability to build relationships with people of all levels both within the organisation and externally with suppliers and to use these relationships to deliver exceptional results.
• Knowledge of legislative requirements (desirable)

• Eligibility to live and work in the UK to be considered for this role.

Personal Qualifications :

• GCSE level Maths qualification