Accounts Payable Controller

Accounts Payable Controller

Newport

£18-£20,000

Temporary Contract

Seymour John are recruiting for a temporary Accounts Payable Controller on a temporary contract with an immediate start. You will support the Finance Team by providing professional, high quality advice and delivery a responsive information support service to Budget Holders and System Users.

Main Activities and Responsibilities:

Purchase Controls and Transaction Processing:

• To develop and maintain records of approved suppliers
• Setting up new suppliers and maintaining existing suppliers on database, this could include obtaining credit checks and references where required
• Review purchase ledger exception reports, reporting any discrepancies
• Advise budget managers on value for money issues in connection with approved supplier 
• To ensure purchases are authorised by the relevant Budget Holder
• To process supplier transactions to the purchase ledger, process and match approved purchase order invoices to purchase orders ensuring documents are entered accurately and efficiently resolving any issues which arise from Budget Holders.
• To manage any special processes in the collection of transaction evidence for specific projects
• To code and check all travel and subsistence expense claims submitted for payment, ensuring that each claim is correctly coded
• Monitor open purchase orders and clear invoices and claims held in dispute as appropriate
• To be responsible for processing supplier payments using where appropriate BACS and cheques in a timely manner with the appropriate payment terms and conditions.
• Resolve supplier queries promptly and professionally to ensure suppliers are paid in line payment terms to ensure continuity of supply.
• Setup new suppliers and manage supplier amendments
• Assist with preparation of cash flow statements and forecasts
• Provide periodic analysis of purchases by category and supplier
• To maintain the payables filing system in good order

General Duties:

• Ensure that all queries and requests are responded to timely and appropriately and provide information, advice and assistance to staff as required.
• To contribute to discussions at Finance team meetings and at other departmental meetings by invitation.
• Undertake general duties required of all Finance staff
• To undertake other duties as and when required
• Checking invoices, match purchase orders to delivery notes and coding (approximately 800 per month)
• Obtain authorisation for purchase order numbers and stock invoice coding
• Monthly supplier statement reconciliations to be completed and dealing with any queries
• Assisting with payment runs
• Maintain close working relationships with suppliers and internal departments
• Assisting with other tasks within the finance department where necessary