Purchase Ledger Clerk / Estate Finance Administrator
Hammersmith, London
£24,000 per annum
Main Duties
Purchase Ledger
- To register all supplier invoices onto the computerised Property Management system – Qube
- Match supplier invoices to orders
- To prepare invoices for payment including all supporting documentation
- To prepare Payment Run to scheduled timetable and obtain signatures in accordance with mandate
- To file all supplier documentation
- Dealing with supplier queries via phone and e mail
- To ensure all invoices are recorded in the company and nominal heading
- Ensure coding and checking invoices
- Reconciling supplier statements
- Checking and reconciling of direct debit accounts on purchase ledger
- Support of all aspects of day to day running of the purchase ledger functions including administration of post trays, invoicing in tray, registration of invoices, scanning and troubleshooting
- To be able to process large amounts of data quickly and accurately
- Excellent attention to detail
- Ability to work well under pressure
Additional Duties
- The first point of contact for PL Management
- Develop internal and external relations that promote strong, effective and direct communications
- Provide assistance to the Head of Client Accounting
- Such other duties as the priorities of the business may demand from time to time
Estate Finance Administrator - Person Specification
Education
- A Level or above - Desirable
- GCSE (O) Level Maths grade C or above - Essential
Experience
- Team working - Essential
Knowledge
- Basic property - Desirable
General
- Excellent organisational skills - Essential
- First class written English - Essential
- Excellent telephone manner - Essential
- Excellent presentation skills - Essential
- Ability to prioritise work - Essential