Sales Ledger Administrator
- Recruiter
- Gleeson Recruitment Ltd
- Location
- Shenstone
- Salary
- £17.5k per year + benefits
- Posted
- 30 Mar 2017
- Closes
- 06 Apr 2017
- Ref
- 5506
- Contact
- Sam Perry
- Job Title
- Accounts Assistant
- Experience Levels
- Entry Level
- Contract Type
- Permanent
- Hours
- Full Time
Gleeson Recruitment Group are currently working with a leading business based in Lichfield, to recruit a Sales Ledger Administrator to the team.
This is a great opportunity to join an expanding business, who are based in a great location, easily accessible to public transport links.
Responsibilities of the Sales Ledger Administrator will include:
- Ensuring monthly fees are processed in an accurate and timely manner in accordance with the company timetable.
- Detailed knowledge of the billing system and resolution of complex billing queries to assist the administrator with the production of the monthly invoices.
- Administration and collection of monthly direct debit batches in accordance with the company timetable including amendments to files, creation of BACS files and submission to banks.
- Monthly download and analysis of failed direct debits and creation of csv files for import to the billing system.
- Ensuring accurate, complete and timely input of receipts to the billing system.
- Reviewing the validity of parent refunds requested by nurseries and processing the Bacs refunds using bank payment software.
- Creation and posting of nominal journals for miscellaneous receipts and inter-company bank transfers.
- Accurate and timely completion of monthly bank reconciliations in accordance with the company timetable for a specified set of sites using the automated bank reconciliation software.
- Accurate and timely completion of weekly petty cash reconciliations using the accounting software.
- Resolution of queries for unreconciled bank and petty cash transactions to ensure that there are no incorrect unreconciled entries older than one month at the month end close.
- Maintaining a tidy and accurate sales ledger including processing transfers between accounts, allocations and adjustments.
- Set up and maintenance of accounts on the billing system, including administration of the correct dates
- Ensuring administer free entitlement funding in line with company procedure and local authority guidelines and completing timely reconciliation's.
- Maintaining accurate fee rates for billing software including entering fee increases as advised by the operations department.
- Checking of monthly staff salary deductions for fees to ensure all fee paying staff are accounted for.
- Daily imports from general ledger and bank statements to bank reconciliation software
- Daily creation of excel files for import of credit card payments and voucher payments to the billing system.
- Occasional involvement in testing system upgrades.
- Assisting with implementation of billing system for new acquisitions / openings.
- Dealing politely with all queries from in a timely manner and maintaining good relationships with other members of the sales ledger team.
- Assisting with training for new members of the sales ledger team and new administrators including occasional visits to sites
- Assisting with any other ad hoc duties requested by the sales ledger supervisor as and when required by the business
The ideal Sales Ledger Administrator:
- Knowledge of Excel to an intermediate level (Pivot Tables / VLookups)
- Experience of bank reconciliation is a MUST
- Excellent communication skills is essential
What's in it for the successful Sales Ledger Administrator?
- 20 days holiday, rising to 25 days + bank holidays in 2nd year
- Subsidised childcare available
- Health cash benefits scheme
- Company sick pay scheme
- Employers contribution to pension scheme
Sales Ledger Administrator - Shenstone - £17,500