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Accounts Assistant Job Description

Written by: Evie Courtier
Published on: 23 May 2023

Accounts Assistant Job Description

  • What is an Accounts Assistant?

    Put simply, an individual in an Accounts Assistant role, or Accounts Clerk position acts as a junior-level accounting professional, tasked with aiding the maintenance and bookkeeping of financial records, and performance of various administrative tasks related to financial operations.

    Those in Accounts Assistant jobs often sit in an entry level position, conducting the foundation for a prosperous finance and accountancy career.

  • What does an Accounts Assistant do?

    Like a plethora of accountancy jobs, the responsibilities of an accounts assistant will depend on the industry, and type of company, whether that be a jobs in practice, or public sector FTSE 350, Big 4 Accountancy Group, or a Start-Up. For those seeking Accounts Assistant jobs in Media / Entertainment, Property / Housing, or other more niche sectors, industry-specific expertise, and/or a keen interest in the industry may be required.

    Contributing to the smooth running of an accounting or finance office, Accounts Assistants will often assist an Accountant, Finance Manager or wider financial team.

    As a standard, the typical duties will include:

    • Taking ownership of a company or department’s purchase and sales ledgers and assisting with month-end processes.
    • Recording financial transactions in accounting software, including invoices, expenses, and payments.
    • Coordinate accounts, including bank statements and other financial records to ensure that all transactions are recorded accurately.
    • Overseeing accounts payable and receivable, certifying that bills are paid in a timely manner, and invoices are sent out prior to deadlines.
    • Aiding with financial reporting, in the form of the preparation of financial reports for profit and loss statements, balance sheets and cash flow statements.
    • Dealing directly with customers and handling queries relating to invoices and other accounting issues.
    • Various administrative tasks, such as answering phone calls, responding to emails, and ensuring that all documentation is organised and collated.

  • How do you gain a job as an Accounts Assistant?

    As an Accountants Assistant, you must be as natural with the numbers, as you are with people. A key part of the role is communicating effectively with customers, colleagues and senior management, therefore an understanding of how to communicate financial information is a must. Alongside acute interpersonal skills, you must be able to liaise with stakeholders, verbalising their ideas and actions to the wider team. To succeed as an Accounts Assistant, you will hold various prerequisite skills and qualifications, including:

    Skills and experience:

    • Strong organisational and time-management skills to ensure the smooth running of the financial department.
    • Solid low-level accountancy and bookkeeping skills, alongside knowledge of accounting routines, including stock checks and month-end reconciliations.
    • A working knowledge of accounting packages and relevant software programmes.
    • Evaluation and analytical skills to deal with financial data and recommend necessary changes.
    • Administrative experience.

    Qualifications:

    •  A higher national diploma or a degree in accounting, finance, economics, business administration or a related field.

    • Candidates applying for entry-level positions may secure the job without any previous work experience. If you’re seeking your first role, consider completing a course to demonstrate your competency, such as: A Level 2 Certificate in Bookkeeping / A Level 2 Certificate in Accounting or a Level 2 Certificate in Manual and Computerised Bookkeeping.

    • Obtaining part qualified status by commencing an accredited accounting qualification through professional bodies like the Association of Chartered Certified Accountants (ACCA) or the Chartered Institute of Management Accountants (CIMA).

     

  • What’s a typical Accountants Assistant Career Path?

    Working as an Accounts Assistant is often the first stepping stone to a profitable career. Offering a linear career path if you wish to climb the financial ladder, this role can see you rise from Accounts Assistant to an Assistant Accountant, Accountant, Financial Controller, and eventually Chief Financial Officer (CFO). As easy it is to write on paper, this career progression requires years of continuing education, expertise, self-development and dedication.

    Alternatively, this entry-level position can see you rise through the ranks of industry. Covering an expanse of sectors, this job role offers you the flexibility to work in the pharmaceutical world, construction industry, or charity sector.

  • How much is an Accounts Assistant’s salary?

    Average pay is malleable by factors such as location, employer, industry and the seniority of the role. However, according to our latest Audience Insight Report, Accounts Assistants earn £25,294 per year on average. Our report also recorded that 41% of Auditors received a bonus this year, with 50% offered a hybrid working arrangement.

  • Accounts Assistant jobs on GAAPweb

    Commence your job search. Discover the latest Accounts Assistant jobs on GAAPweb - the leading specialist site for finance and accounting jobs, across a myriad of business based industries and locations, whether you're seeking accounts assistant jobs in central London, homeworking roles, or further afield. View the latest finance jobs
    and commence your finance career today.

    Looking to hire an Accounts Assistant to join your team? Advertise with us - find out more at GAAP Recruiter Services.