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Bookkeeper Job Description

Written by: Evie Courtier
Published on: 7 Jul 2023

Bookkeeper Job Description

  • What is a Bookkeeper?

    A finance professional entrusted with looking after and maintaining a company’s financial records, those in Bookkeeper jobs play a crucial role in recording and organising financial transactions. From sales and purchases, to receipts and payments, Bookkeepers ensure that all financial data is accurate, on track, and properly classified.

  • What does a Bookkeeper do?

    So, what does a Bookkeeper do on a daily basis? Also referred to as an Accounts Clerk, the day-to-day duties highlighted in a typical Bookkeeper job description, would include the following:

    • Recording transactions: recording all financial transactions in an organisation's books or accounting software - Bookkeeper’s are responsible for documenting important financial details such as dates, amounts, accounts affected, alongside any applicable supporting documentation.
      • Reconciling accounts: reconciling bank statements with the organisation's financial records, those in Bookkeeper jobs ensure accuracy and source any discrepancies to help detect errors, missing transactions, or fraudulent activity.
    • Maintaining general ledger: the role of Bookkeeper will see you updating and maintaining the general ledger - a master record of all accounts. This includes categorising transactions into specific accounts, such as assets, liabilities, revenue, and expenses.
    • Managing accounts payable and receivable: Bookkeepers track and manage accounts payable (money owed to suppliers, vendors, etc.) and accounts receivable (money owed by customers, clients, etc.). This accountancy job role will see you monitor payments, send invoices, and follow up on overdue payments.
    • Generating financial reports: Bookkeepers prepare financial reports, including balance sheets, income statements, and cash flow statements. These reports provide insights into the organisation's financial health and are essential for decision-making, tax purposes, and compliance.
    • Assisting with budgeting and financial planning: Bookkeepers may work closely with the organisation's management or accountants to help with budgeting, forecasting, and financial planning. Alongside this, they provide data and analysis that support these processes.

  • Bookkeeper career path

    Generally considered to be an entry-level role in the accountancy and finance landscape, Bookkeeper jobs are ideal for graduates, new starters, and those looking to make a career change. Serving as a foundational role, providing individuals with the practice experience required to understand financial processes, working as a Bookkeeper allows you to advance to higher-level, more senior positions, such as an Accountant, or Finance Analyst role.

  • How to become a Bookkeeper

    A crucial role within an organisation, those in Bookkeeping jobs use their organisational and recording skills to help maintain accurate financial records, vital for financial reporting, decision-making and compliance. In order to get started in a Bookkeeping role, you will have to:

    • Demonstrate a strong academic background: with high marks in Maths.
    • Acquire further qualifications and credentials: in order to boost your employability, it’s worth enrolling on courses that will boost your knowledge in accounting and bookkeeping. Our partners at AAT, offer a range of Bookkeeping courses to help you get started.
    • Hands-on practical experience: gaining practical knowledge and expertise will help develop your understanding of financial processes. Consider an internship or part-time role.
    • Discover the software: familiarising yourself with Bookkeeping software such as QuickBooks, will help boost your chances in securing a first-time role.
    • Stay up to date with industry trends: being clued in on the latest industry regulations will show willingness and enthusiasm for the role. Bookkeeping involves adhering to various regulations and standards, so staying on top of financial reporting requirements, tax laws, and other relevant regulations will help to ensure compliance in your work.

  • How much does a Bookkeeper earn?

    According to our annual salary survey, those working in Bookkeeping jobs, can earn up to £26,000. A strong starting salary, 30% of Bookkeepers also received a bonus in 2023.

    Please note that salaries will adhere to external factors such as location, sector, and company type.