Harrods Estate Asset Management


Purchase Ledger Clerk / Estate Finance Administrator
Hammersmith, London
£24,000 per annum

Main Duties

Purchase Ledger

  • To register all supplier invoices onto the computerised Property Management system – Qube
  • Match supplier invoices to orders
  • To prepare invoices for payment including all supporting documentation
  • To prepare Payment Run to scheduled timetable and obtain signatures in accordance with mandate
  • To file all supplier documentation
  • Dealing with supplier queries via phone and e mail 
  • To ensure all invoices are recorded in the company and nominal heading
  • Ensure coding and checking invoices
  • Reconciling supplier statements
  • Checking and reconciling of direct debit accounts on purchase ledger 
  • Support of all aspects of day to day running of the  purchase ledger functions including administration of post trays, invoicing in tray, registration of invoices, scanning and troubleshooting
  • To be able to process large amounts of data quickly and accurately 
  • Excellent attention to detail 
  • Ability to work well under pressure

Additional Duties

  • The first point of contact for PL Management
  • Develop internal and external relations that promote strong, effective and direct communications
  • Provide assistance to the Head of Client Accounting
  • Such other duties as the priorities of the business may demand from time to time

Estate Finance Administrator - Person Specification


  • A Level or above - Desirable
  • GCSE (O) Level Maths grade C or above - Essential


  • Team working - Essential


  • Basic property - Desirable


  • Excellent organisational skills - Essential
  • First class written English - Essential
  • Excellent telephone manner - Essential
  • Excellent presentation skills - Essential
  • Ability to prioritise work - Essential