Personal Assistant
- Recruiter
- Broster Buchanan
- Location
- England, Tyne and Wear, Newcastle upon Tyne
- Salary
- Negotiable
- Posted
- 19 Sep 2017
- Closes
- 22 Sep 2017
- Ref
- 894264
- Contact
- Nancy Storey
- Job Title
- Assistant Accountant
- Category
- Banking and Financial Services
- Contract Type
- Permanent
- Hours
- Full Time
Accountable to the CEO & Finance Director the Personal Assistant is responsible for providing confidential and professional support including:
* Full administrative duties relating to CEO & Directors
* Management of Business Premises & Services
* Demonstrating the Company behaviours
* Full administrative duties relating to CEO & Directors:
o Coordinate emails and diaries for the Executive Directors and arrange meetings accordingly. Ensure the Executive Directors have appropriate papers for meetings as required.
o Organise meetings and events, taking minutes when required and distribute in a timely manner. Responsible for tracking actions points for follow up.
o Arrange and attend meetings with Executive Directors in order to prioritise workload and ensure projects are effectively managed and tasks delivered.
o Responsible for arranging hotel and travel bookings for the Executive Directors.
o Prepare papers, agendas and other materials for all meetings.
o Produce letters, documents, presentations and correspondence.
o To ensure appropriate systems and processes are developed and maintained to support effective and efficient day to day running of the Directors office.
o Manage meeting room bookings.
* Management of Business Premises & Services:
o Source and set up office supplier contracts & Relationship management of office suppliers
o Management of business premises
o Managing stationery orders and expenditure
* Comply with all procedures and policies
* Demonstrate & Role Model Company behaviours