AAT Accounts Assistant

An exciting opportunity to join the accountancy function an award winning PR & Communications in Central London.

Client Details

An award winning PR & Communications agency located in spectacular offices with panoramic views of London.

Description

CORE FINANCIAL TASKS OF THE ACCOUNTS ASSISTANT:

Set out below are the core transactional activities of the Finance Team. The successful candidate will be expected to have some experience in performing all or part of similar tasks already and to work alongside the Finance Manager in ensuring they are delivered.

Credit Card Reconciliation

Liaising with Office Manager in order to ensure that all credit cards (currently five) are reconciled, correctly coded and supported by receipts

Sourcing VAT receipts

Daily and Month End Bank Reconciliation

Recording payments and receipts daily

Ensuring that any issues are flagged to Finance Manager

Petty Cash Distribution & Month End Reconciliations

Ensuring that all items are approved and correctly coded

Sales Ledger

Drafting sales invoices in line with Pre-billing Summary prepared by Finance Manager

Ensuring the correct sign of process is observed

Amending invoices as required

Saving and emailing finalised invoices to clients

Debtors Contact Database

Ensuring that all contact database is regularly updated and new invoicing procedures are recorded in line with clients' requirements

Expenses

Processing staff expenses, ensuring correct coding, sign off when required

Purchase Ledger

Setting up new suppliers

Imputing purchase invoices correctly and accurately with the correct budget code

Liaison with suppliers to address issues

Additional sign off process for third party recharges, ensuring cost approval before entered

Reconciling payments made

Reconciling supplier statements

Recharge Invoices

Consolidating third party recharges

Preparing draft invoice ensuring that the final cost is agreed with AEs and AMs and contains all supporting information

Scanning and saving finalised recharges and sending to clients

Monthly Statements

Sending statements to clients as required

Financial Filing and Archiving

Setting up folders, ensuring that all documents are correctly labelled and archived

Ad-hoc duties as required

Ad-hoc financial duties

Profile

KEY SKILLS REQUIRED OF THE ACCOUNTS ASSISTANT:

• AAT studying or qualified preferable
• Highly organised with excellent attention to detail
• High level of numerical competence and accurate in all work
• Thorough and comprehensive in approach to work
• Confident in producing ad-hoc reports using Excel
• Self-starter, clear thinker with a confident attitude
• Integrity and understanding of care needed with sensitive information
• Analytical with good problem solving skills
• Double-entry Bookkeeping qualifications
• Previous experience using an accounting system
• Ability to juggle a variety of tasks from various levels of seniority across teams
• Good people skills, able to get on with and work wide range of people
• Thrives in a small, relaxed, informal environment and is able to work on their own and in a team
• Approachable, team-spirited and happy to get hands dirty and muck in
• Good IT skills (MS Excel - Intermediate or higher)
• An interest in London and London issues would be an advantage but is not essential

Job Offer

Looking to pay up to £23,000 with a comprehensive benefits package that includes study support