Accounts Payable Specialist - Global Media Firm (Paddington)

EUROPEAN ACCOUNTS PAYABLE CONTROLLER

This is a standalone AP Control position within a major European PR Agency. The role offers the opportunity to take full control of the end-to-end process and improve existing procedures within the invoice-processing cycle. The successful candidate will also be fully of managing the relationship with the six European entities and their corresponding banks.

Roles and responsibilities

• Vendor invoices - reviewing and processing vendor invoices received in a timely manner; resolve any queries with vendors and ensure a good relationship is established; responsible to communicate to vendors any changes to our policies and refreshers annually

• Purchase orders - maintain listing of outstanding purchase orders in Maconomy with explanation on old items; prepare a monthly listing of POs to be closed for FD; liaise with employees to ensure they are aware of our PO policy and they understand how to raise POs in Maconomy

• Employees expenses - review and submit in a timely manner all employees' expenses; accurately post them in line with VAT requirements and company requirements; liaise with employees for any issues; provide training support for employees on how to prepare an expense form in Maconomy

• Payments - prepare weekly payments runs in HSBCnet for all vendor invoices and employees' expenses due; prepare also monthly intercompany payments within the deadline as well as the agencies payments following receipt of funds from the client

• Reports - update with commentaries month end AP reports created by FD for any balances over 60 days; use them as basis for the following months to solve any issues

• Bank transactions - daily posting of bank transactions in Maconomy; print all available client receipts details from HSBCnet to keep in the remittance folder; prepare a monthly activity report for SOX purposes to ensure all payments had a dual signature

• VAT Return - support FD in the preparation of VAT returns for all entities

• Intercompany - ensure deadlines are met and any mismatches dealt with before month end for correct and accurate reporting

• Sarbanes Oxley compliance - ensure SOX compliance is followed and liaise with FD in a timely manner if any concerns/issues arise