Finance Assistant

Finance Assistant
up to £30k
Hybrid working
Great team and benefits

I am currently recruiting for an experienced Finance Assistant to join a collaborative, growing FMCG firm in East London. Your role will be split 50/50 with Credit Control and Accounts payable duties. I am looking to speak to candidates with at least 3 years experience across credit control and AP/accounts admin. You will have excellent communication skills and able to work off your own initiative. If you have experience with NetSuite this is a great advantage!

Sales Ledger
To ensure all invoicing is raised in a timely manner to the deadlines set by the business on a daily basis

Month-end reconciliation
Outstanding trade orders with stock allocated - not despatched and invoiced
E-Commerce account reconciled (invoice & charges to cash received)

Invoicing

Trade invoicing entered onto SAGE
Mail Order/e-commerce invoicing entered onto SAGE
Maintenance and rental invoices raised monthly
Ad-hoc invoices when required
Printing invoices and emailing (when required) to customers

Purchase Ledger

Processing supplier invoices in Sage using the purchase order system
Dealing with supplier queries
Reconciling supplier statements
Preparation of remittances regarding weekly supplier payments using Sage
Processing card expenses
Checking and processing expense claims and receipts for payment
Post and reconcile the current bank account to Sage
Maintenance of supplier information and dealing with supplier account queries
Opening new accounts for suppliers including obtaining bank details from UK / International suppliers
Supplying Senior Management with any information needed for supplier meetings
Scan and attach all documents into Sage200 in a timely manner
Run monthly Marketing and Training spend reports
Any other ad hoc duties, within reason, as required by the Financial Controller
Ensure all tasks carried out reflect the Company's commitment to making a positive and social environmental impact.

Credit Control

Proactively managing and collecting debts from company debtors - ensuring timely payments from customers within the agreed credit terms
Chasing outstanding balances by phone, email and letter
Negotiating and monitoring payment plans and escalating accordingly
Raising manual invoices/ credit notes as required
Uploading invoices/credit notes to the Supplier Portals and finance provider systems
Processing payments and reconciling invoices
Preparing statements, client status reports and other relevant information as required
Checking and allocating payment receipts on the sales ledger
Resolve customer queries/disputes in a timely manner
Liaising internally with the sales/procurement teams to help maintain customer service
Maintaining, amending and reviewing pricing
Liaising with external agencies - such as debt collection company and factoring company - as appropriate
Other ad-hoc task as required from time to time