PA/Secretary

SF Recruitment is currently recruiting for a PA/Secretary to provide Secretarial support to a small leadership team for one of their clients based in Swadlincote, South Derbyshire.

This is a temporary role for a minimum of initially 2 months, however is likely to go on for longer. The role is ideally based on a 37 hour week however slightly reduced hours can be considered.

Duties for the role will include:

• Arranging meetings, ensuring all statutory meetings comply with legal and constitutional requirements.
• Being responsible for the preparation of agendas, all preparatory work required before meetings, attendance at meetings as required, the recording of decisions, the preparation and finalisation of minutes, the distribution and communication of decisions, and dealing with all related correspondence.
• Dealing with all administrative tasks arising from meetings and ensuring decisions are communicated to those responsible for implementation
• Maintaining accurate records in relation to complaints, requests, data protection etc.
• Support all members of the team with administrative and secretarial duties
• Constantly using all Microsoft Office applications to support with workload
• Responding to all enquiries and ensuring they are redirected to the appropriate department/person
• Liaising with members of the Leadership Team and heads of other departments as requested
• Organising large amounts of post for all staff within the building
• Looking after any general admin requests including travel or accommodation bookings

The successful candidate should have previous experience supporting a team/providing secretarial support. be proficient in Microsoft Office Packages and having excellent diary management skills. You should also be confident and personable and have excellent organisational skills. You must be available from next week as this is for an immediate start following an interview.