Part Time Accounts & Office Administrator – Green Coffee Merchants

Are you a hands on, get stuck in type, who enjoys lots of variety and a mixed proactive and reactive role? If so this could be the role for you.

Liking coffee is not essential, but it might add to the enjoyment of this role!

Role Info:

Accounts & Office Administrator – Green Coffee Merchants
Kingston upon Thames – Fantastic transport links with bus stops right outside the office and Norbiton train station just 2 minutes’ walk away
£21,000 – £24,000 (pro-rata) dependent on experience
Plus Contributory Pension + Company Health Scheme + Free Gym Membership + Bike to Work Scheme
25 hours per week

About Us:

We hunt for and import speciality green coffee beans from all over the world. We believe in treating our suppliers as long term business partners to ensure we always have the highest quality product to offer. We have a friendly small team at our busy, smart office in Kingston upon Thames as well as a Coffee Lab and office in Glasgow.

In addition there are International and European offices so an interest in geography and languages would be a bonus. Liking coffee is not essential, but it might add to the enjoyment of the role!

The Accounts & Office Administrator Role:

This is a varied role which primarily supports the Company’s finance & accounts specialist and financial accountant with the finance operation for the whole team with day to day SAP input and accounts functions.

This role is based at the reception hub of the business and includes meeting and greeting visitors as well as assisting with the day to day running of the office and supporting the Managing Director with arrangements.

The role has two distinct parts, fielding phone calls, customer enquiries, greeting visitors AND finding out information and solving problems for team members from worldwide offices so that financial data can be actively and accurately input to SAP to meet daily financial report deadlines.

Accounts & Office Administrator Duties:

+ Support the Company’s Finance function with accounts information and inputting data to SAP.
+ Supporting the preparation of monthly forecasts and reports, credit control / chasing late payers and general accounts admin. Online banking, foreign currency contracts, payments to suppliers, chasing overdue accounts, maintaining the report of the company’s cash flow position up to date at all times. Applying for Import Loans with the Bank, cancelling Loans, and some oversight of cash management on a day to day basis
+ Meeting and greeting visitors
+ Developing and implementing new administrative systems to improve efficiency
+ Assisting with MD and staff travel arrangements and visa requirements as necessary
+ Attendance at Trade Shows and frequent client events held at the main office / coffee lab. Some travel to support Trade shows would be expected

About You:

+ Previous office accounts/administration experience
+ Experience with an accounting system – especially SAP
+ Good intermediate level Microsoft Office skills
+ Ability to work and stay motivated on own initiative and within teams as appropriate
+ Excellent verbal and written business English communication and people skills including telephone manner and personal presentation
+ Proven attention to detail and accuracy with the ability to work to tight deadlines. The daily cash reports are time sensitive and decisions have to be made by the Managing Director based on the information in each daily report.
+ A good understanding of commercial awareness

Personal Attributes:

+ A positive can do, will do attitude and happy to turn your hand to any task in collaboration with colleagues. A real muck in attitude is needed to support the finance and admin functions as needed
+ The ability to complete a wide spectrum of work from basic data entry one minute to answering the phone or welcoming visitors to high detail problem solving and understanding of the importance of thorough and accurate data.
+ Excellent organisation skills – juggling tasks and prioritising
+ Tact and discretion
+ Personable with professional outlook and attitude
+ Good memory for detail (for superior client service)
+ Confident and supportive with clients and colleagues
+ Well organised, methodical and conscientious to get the job done
+ Content to work under pressure and problem solve
+ Able to manage a mixture of proactive and reactive work.

Interested? Apply here for a fast-track path to the Hiring Manager

Your Experience / Background / Previous Roles May Include:
Administrator, Coordinator, Operations Support, Operations Administrator, Administration Executive, Admin Assistant, Administrator, Administrative Coordinator, Office Coordinator, Office Assistant, Accounts Administrator, Finance Admin, Customer Service Coordinator.

Application notice… We take your privacy seriously. When you apply, we shall process your details and pass your application to our client for review for this vacancy only. As you might expect you may be contacted by email, text or telephone. Your data is processed on the basis of our legitimate interests in fulfilling the recruitment process. Please refer to our Data Privacy Policy & Notice on our website for further details.

If you have any pre-application questions please contact us first quoting the job title & ref. Good luck, Team RR.