AP Assistant

Search Consultancy are currently recruiting for a company based in Stepps who are looking for an experienced Purchase Ledger Assistant on a temporary basis. The purpose of the role is to facilitate the smooth handling of invoices for the company reporting in to the Finance Manager.

Responsibilities of the role:

• Process invoices (supply and sub-contractors) in a timely and efficient manner
• Ensure accurate accounting for VAT, subcontractors tax and CITB payments as appropriate.
• Match purchase orders to invoices and GRNs as appropriate
• Prepare and authorise invoices for payment taking into consideration Divisional cashflow requirements
• Labour only input as applicable
• Process utility bills and confirm meter readings
• Ensure all data entry is completed within deadlines
• Deal with queries from suppliers / subcontractors / divisional surveyors and accountants as and when required
• Liaise with site managers, suppliers, buyers to resolve invoice queries or to obtain missing documentation.
• Assist with ad hoc analysis or other appropriate admin duties as and when required.
• General administration, e. filing, photocopying, post handling.
• Monthly statement reconciliations
• Preparation of new supplier account forms
• Promote and act in accordance with Group values, systems, policies and procedures.

Personal characteristics, qualifications and skills:

• IT literate, with a sound working knowledge of MS Excel and relevant finance systems.
• Numerate, with good organisation and administration skills
• Self-disciplined, with demonstrably good time management skills and the ability to manage a number of priorities
• Able to multi-task, and work efficiently and accurately under pressure.
• Team player, supportive of departmental colleagues.
• Professional and pleasant manner in dealing with internal and external customers.

If you are interested in hearing more about this role feel free to apply or contact Richard Brown at Search Consultancy.