Purchasing Co-Ordinator

Brighton, East Sussex
£35,000 +
10 May 2022
07 Jun 2022
Job Title
Purchase Ledger
Experience Levels
Entry Level
Contract Type
Full Time

Avalara is hiring for an experienced Purchasing to Pay (P2P) Coordinator to support in the day to day running of the EMEA P2P function. They will be performing activities related to Accounts Payable of all materials, equipment and services purchased for internal company use. These will be classified as either Purchase Order (PO) or “non-PO” based Services. The role is to Supervise the EMEA AP team in Pune who are responsible for processing/payment of all EMEA AP invoices, apply payments and reconcile Supplier accounts.




Job Duties:


  • Work with PO requestors and approvers to ensure adherence to the purchasing procedure


  • Identify New Users of PO system and request access accordingly.


  • Handle any issues arising on PO raised


  • Review and approve Supplier set up/changes in NetSuite as per Avalara policies


  • Oversee the work of Accounts Payable staff in India


  • To spot and correct any processing issues to comply with Avalara’s Internal policies


  • Continually educate the team to improve AP processes


  • Review/amend and approve Standard Process Documents for business continuity


  • Implement monthly/regular Supplier reconciliation of material accounts – Value/Volume


  • Assist the Pune team to answer any Supplier payment and invoicing queries


  • Identify and request EMEA monthly payment for processing


  • Ensure all payments are applied in a timely manner


  • Assist to calculate and book month end accounting entries such as prepayments and accruals


  • Coordinate AP Close during month end and ensure all invoices are correctly booked


  • Reconcile Balance sheet accounts related to P2P to a SOX compliant standard


  • Coordinate the implementation of process improvements








  • Proven experience working within Finance with a focus on P2P / Accounts Payable


  • Must be extremely detail-oriented with excellent attention to accuracy


  • Strong written, verbal, and interpersonal communication skills required


  • ERP Experience is required – NetSuite desirable but not essential


  • Computer proficiency with practical experience in using MS Office products


  • Ability to work independently with little support and work as part of a team


  • Desire to learn and develop new accounting skills


  • Holder of a recognised accounting qualification or qualified by experience


  • Minimum of 2-3 years of work experience in Accounting, preferably in Accounts Payable




About Avalara: 


We’re building cloud-based tax compliance solutions to handle every transaction in the world. Imagine every transaction you make — every tank of fuel, cup of coffee, or pair of shoes, every movie ticket, meal kit, or streamed song, every sensor-to-sensor ping. Nearly every time you make a purchase, physical or digital, there’s an accompanying unique and nuanced tax compliance calculation. 


The logic behind calculating taxes — the rules, rates, and boundaries — is a global, layered, three-dimensional mess of complexity, with compliance dictated by governments and applied by every business, every day. 




Avalara works with businesses of all sizes, all over the world — from corner stores to gigantic global retailers — to calculate tax accurately and automatically, at speeds measured in milliseconds. That’s a massive technical challenge, in terms of scale, reliability, and complexity, and we do it better than anyone. 


That’s why we’re growing fast. Headquartered in Seattle, Avalara has offices across the U.S. and around the world, in EMEA, Brazil, Canada, India, and the U.K. 




Reasonable Accommodation: 


Avalara is committed to working with and providing reasonable accommodations to job applicants with physical or mental disabilities. Applicants with a disability who require a reasonable accommodation for any part of the application or hiring process can follow this process outlined when applying for a position: Please provide your name and contact information to our recruitment team at recruitmentEMEA@avalara.com